Contract Coordinator

General Dynamics NASSCO is a proud member of the General Dynamics Marine Systems business unit. In addition to ship construction, our capabilities include advanced ship repair, conversion, and maintenance for both commercial and national defense assets. We encourage you to learn more about our open positions and how you can become part of the important and exciting work we do here at NASSCO. Come join our team! 

We currently have an exciting opportunity in our Contracts department. This position specifically is located in Norfolk, Virginia. We are looking for a Contract Coordinator, the hours are 7am-4pm, Monday-Friday.

Shift : ALL

Security Clearance: No Clearance

ESSENTIAL FUNCTIONS AND PURPOSE (Job Description)

Performs duties in accordance with established procedures, instructions, and work routines.  Performs data extraction, analysis, and development in support of departmental functions.

POSITION DEMANDS (Education/Training)          

Typically has AA/AS or two (2) years’ directly related experience. Experience in a shipyard environment preferred.

POSITION DEMANDS (REQUIRED EXPERIENCE)

•         Good reading and writing skills.  Excellent verbal communication skills.
• Excellent typing, interpersonal and communication skills.
• Proficient in Microsoft Office products and Adobe.  Able to develop and present metrics.
• Must have good speaking and listening skills. Able to understand and speak English clearly.
• Able to work with some supervision.
• Must be organized and use time wisely.
• Customer-service driven
• Professional appearance, business casual
• Must be punctual and reliable, with a proven attendance record.
• Must be familiar with putting Proposals in NMDr.
• Must be familiar with analyzing data and entering in Mod logs.
• Must be proficient in loading and deleting budgets from Enterprise Budget program.
• Must be proficient in analyzing estimates and converting them into proposal format for submission to Mid-Atlantic Regional Maintenance Center (MARMC).

PHYSICAL REQUIREMENTS

WORKING RELATIONSHIPS

Reports to the Director of Contracts.  Maintains internal contact with all NASSCO departments and executive management and external contact with NASSCO Suppliers and Customers. This position has no direct reports.

PRINCIPAL RESPONSIBILITIES

• Prepares, analyzes, inputs, and validates data for CLIN Proposals, unsettled and settled RCCs, Mods, Purchase Orders, and Breakfast Club Metrics.
• Enters budgets for CLIN Proposals and all settled RCCs.
• Contract Management of systems and records.
• Requests and confirms task numbers.
• Revises CLIN Proposals including NMDr copy and all RCCs based on negotiations.
• Verify GLC rates, Temp percentages, OT percentages, Award Fee, Cost Incentive Fee, and Schedule Incentive Fee for CLIN proposals and all RCCs based on each contract.
• Breakdown Subcontractor and Teaming Partner Quotes for ST and OT hours, Labor Dollars, Material Dollars, Sub Dollars, and fees.
• Converts CLIN Proposals into Government format to insert into NMDr. This includes translating NASSCO GLCs into Government GLCs; Breaking out Teaming Partner’s Fee’s, Labor, Material, and Subcontractors; Figuring totals such as Prime with fee, w/o fee, with Team Partner’s fee, w/o Teaming Partner’s fee, etc.; and separating LOE, Consumables, and non-consumable material.  

• Prepares agendas, reports, and presentations, including updating weekly metrics and status reports. 
• Receives and confirms totals on MODs and Purchase Orders are accurate and distribute to accounting.
• Keep SMARTS, Mod Logs, and Sequence Logs up to date with the most accurate information.
• Acts as liaison with other departments.
• Performs duties for Contract Administrator and Cost Analysis is required.
• Able to coordinate the activities of and provide support to committees.
• Able to arrange, participate in, and implement as directed conferences and meetings.
• Observes and support NASSCO health, safety, and environmental policy.
• Systems administration for Contracts metrics, Mods, RCCs, Budgets, and Proposals.
• Manages and organizes budgets for Cost Reporting purposes.

• Other responsibilities and duties as assigned.

ACCOUNTABILITY

Accountable to Director of Contracts or designated supervisor for providing accurate and efficient data control as assigned. Results are related to the quality and timeliness of achieving project goals and ability to develop, implement, and/or adhere to processes that maximize productiveness and throughput. 

UNIQUE/ADDITIONAL REQUIREMENTS

• Regular, reliable attendance on-site is an essential function of this job.
• Regularly required to sit; use hands and fingers, handle or feel objects or controls; and to talk and hear. 
• Must have good eye/hand coordination.
• Must have physical ability to walk to all yard locations for delivering messages and distribution of correspondence. 
• The noise level in the work environment is usually moderate.

General Dynamics NASSCO is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status, or any other basis protected by local, state, or federal law.

To learn more about applicant rights under federal law, click here:

“Know Your Rights: Workplace Discrimination is Illegal” Poster | U.S. Equal Employment Opportunity Commission

Know Your Rights: Workplace Discrimination is Illegal

If you have a disability that impacts your ability to complete the job application process and would like to request an accommodation, please contact our Human Resources Department.

Call (757) 543-6801. This contact information is for accommodation requests only, not to inquire about the status of applications. NASSCO is an Equal Opportunity / Individuals with Disabilities / Protected Veterans Employer