Contracts Assistant

General Dynamics NASSCO is a proud member of the General Dynamics Marine Systems business unit. In addition to ship construction, our capabilities include advanced ship repair, conversion, and maintenance for both commercial and national defense assets. We encourage you to learn more about our open positions and how you can become part of the important and exciting work we do here at NASSCO. Come join our team! 

We currently have an exciting opportunity in our Contracts department. This position specifically is located in Norfolk, Virginia. We are looking for a Contracts Assistant, the hours are 7am-4pm, Monday-Friday.

Shift : ALL

Security Clearance: No Clearance

PURPOSE AND FUNCTIONS
The Contracts Assistant provides administrative, data entry, analysis, and coordination to support the Contracts department. Prepares, enters, validates, and maintains contract-related data and documentation supporting proposals, Requests for Contract Changes (RCCs), modifications, purchase orders, and other department activities. Supports accurate and timely contract administration through organized recordkeeping, reporting, and coordination with internal departments. 
KNOWLEDGE, SKILLS & ABILITIES
•    Knowledge
o    Knowledge of general administration and documentation processes
o    Knowledge of basic business, financial, and data analysis principles
o    Knowledge of basic pricing elements, including labor rates, overtime, material costs, subcontractor costs, and applicable fees
o    Knowledge of standard office and records-management practices
•    Skills
o    Proficiency in Microsoft Office applications, particularly Excel, Word, and Outlook
o    Skill in entering, reviewing, analyzing, and validating numerical data
o    Skill in preparing and maintaining spreadsheets, reports, presentations, and supporting documentation
o    Strong written and verbal communication skills
o    Strong organizational and time management skills
o    Skill in maintaining accurate electronic records, databases, logs, and tracking systems
•    Abilities
o    Ability to manage multiple assignments and priorities while meeting established deadlines
o    Ability to perform detailed work accurately and consistently
o    Ability to identify numerical and spreadsheet discrepancies and resolve or escalate issues appropriately
o    Ability to work independently within established procedures with appropriate supervision
o    Ability to collaborate effectively with Contracts personnel and other internal departments
o    Ability to exercise sound judgment when handling routine contract-related information and documentation
o    Ability to maintain confidentiality and appropriately handle sensitive business, pricing, and contract information
EDUCATION, EXPERIENCE & CERTIFICATIONS
•    Education
o    Associate degree in Business Administration, Accounting, Finance, Contracts Management, or related field, or an equivalent combination of education and directly experience
•    Experience
o    Two years of directly related administrative, contracts, financial, estimating, or data-support experience
REQUIRED COMPANY-WIDE COMPETENCIES
•    Adaptability:  Anticipates and effectively handles change.  Willingly accepts new ideas.
•    Collaboration:  Builds partnerships and works collaboratively with others to meet shared objectives. Seeks and values others’ opinions.
•    Communication:  Communicates effectively both verbally and in writing.
•    Results Driven:  Effectively manages time and resources to ensure work is completed efficiently and in line with priorities.
•    Initiative:  Proactively identifies a need, takes responsibility, and acts on it without being prompted.
•    Problem Solving & Decision Making:  Identifies problems, solves them, acts decisively, and shows good judgement.
RESPONSIBILITIES
•    Core Responsibilities
o    Provides administrative, and data support for Contracts department activities, including proposals, RCCs, modifications, and purchase orders
o    Prepares, enters, reviews, and validates contract-related information to support accurate and timely departmental deliverables
o    Supports the preparation and revision of proposal and contract documentation based on negotiations, estimates, and supporting information
o    Maintains accurate contract records, reports, and supporting documentation in accordance with established procedures
o    Coordinates with internal departments to obtain, verify, and communicate information necessary to support contract activities
•    Key Duties
o    Prepares, verifies, inputs, and validates data for CLIN proposals, unsettled and settled RCC/change order pricing, modifications, purchase orders, and other assigned contract activities
o    Enters budget information for CLIN proposals and settled RCC/change orders and verified information for accuracy
o    Requests and confirms task numbers as required
o    Revises CLIN proposals, including MDR copies and RCC documentation, based on negotiations and approved changes
o    Verifies applicable labor rates, temporary labor percentages, overtime percentages, and other contract-specific pricing elements for CLIN proposals and RCCs
o    Breaks down subcontractor and teaming-partner quotes, including straight-time and overtime hours, labor dollars, and applicable fees
o    Prepares agendas, reports, presentations, and other departmental documents as assigned
o    Receives and confirms totals on modifications and purchase orders and verifies information for accuracy prior to distribution to accounting
o    Maintains internal database and logs and update required information accurately and timely
o    Serves a liaison with other departments to obtain and communicate contract-related information
o    Observes and supports company health, safety, and environmental policies
o    Performs other related duties as assigned
•    Measurable Outcomes 
o    Contract, proposal, RCC, modification, purchase-order, and budget data are entered and maintained accurately and within established departmental deadlines 
o    Proposal revisions and supporting documentation reflect approved negotiations, rates, estimates, and contact requirements
o    Mod Logs, SMARTS records, and other assigned tracking tools are maintained accurately and kept current
o    Modification and purchase-order totals are reviewed for accuracy before information is distributed to accounting
o    Assigned reports, agendas, presentations, and contract documentation are completed accurately and within established due dates
PHYSICAL REQUIREMENTS
•    Regularly required to sit and perform computer-based work for extended periods 
•    Frequently uses hands and fingers to operate computers, office equipment, and handle documents
•    Regularly required to communicate verbally and hear in an office environment
•    Occasionally required to stand and walk throughout office and shipyard locations
•    Must have sufficient visual ability to review detailed electronic and written information
•    May occasionally access vessel or industrial work areas as required to support job responsibilities
•    Must be able to perform the essential functions of the position with or without reasonable accommodation
WORKING RELATIONSHIPS
•    Reports to Contract Manger or designated supervisor 
•    Works closely with Contracts personnel and maintains regular working relationships with Finance, Estimating, Program Management, Procurement, and other internal departments as necessary to obtain, verify, and communicate contract-related information

ADDITIONAL REQUIREMENTS 
•    Regular and reliable attendance is required
•    Must comply with applicable company policies, procedures, safety requirements, and developmental processes
•    Must maintain confidentiality and appropriately safeguard sensitive business, pricing, and contract information
•    Must be able to access required company and customer work locations, as applicable
•    Performs other related duties as assigned

General Dynamics NASSCO is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status, or any other basis protected by local, state, or federal law.

To learn more about applicant rights under federal law, click here:

“Know Your Rights: Workplace Discrimination is Illegal” Poster | U.S. Equal Employment Opportunity Commission

Know Your Rights: Workplace Discrimination is Illegal

If you have a disability that impacts your ability to complete the job application process and would like to request an accommodation, please contact our Human Resources Department.

Call (757) 543-6801. This contact information is for accommodation requests only, not to inquire about the status of applications. NASSCO is an Equal Opportunity / Individuals with Disabilities / Protected Veterans Employer